Heythrop Hunt Pony Club Junior Camp 2024

Heythrop Hunt Pony Club Junior and Minimus Camp 2024

Camp Registration Form.

Junior Camp: Monday 29^th July to Thursday 1^st August 2024

Minimus Camp: Monday 29^th July to Thursday 1^st August 2024– Mornings only

At Waverton House, Sezincote, Moreton in Marsh, GL56 9TB

By kind permission of The Fraser Family

We are very much looking forward to welcoming your children to Junior and Minimus camp this year.  This document provides some additional information and guidance to help you prepare for the week at camp.  If you have any questions, please do not hesitate to contact the organisers who will be very happy to help.

Minimus Camp:

Melissa Fleming – 07900953798

Sarah Power – 07311 291084

Sarah Taylor – 07801 658885

hhpcminicamp@gmail.com

Junior Camp:

Lucinda Froggatt – 07812077661

Melissa Fleming – 07900953798

Jessica Binnie – 07887 600915

hhpccampjunior@gmail.com 

Overview

Junior Camp is aimed at children in year 2 to those children in current year 6.  Parents are expected to leave their child during the day.

Mini Camp is aimed at children up to year 1 (aged 3 years and above on the leading rein or just coming off the lead rein).  A parent/guardian is expected to stay and help supervise their child throughout the week.

If you are unsure which camp your child should attend please contact us to discuss.

The children will take part in ridden sessions, stable management sessions, working towards pony club tests and other fun activities.

Minimus camp is mornings only and Junior camp will be for 4 full days.

On the Thursday, Junior camp parents are welcome to come and watch your child / children in the afternoon riding from 1.30 – 3pm.  This will then be followed by COMPULSORY clearing up before prize giving.  We anticipate Junior Camp finishing around 5pm on the Thursday.

Minimus camp clearing up will be prior to their prize giving which will be around 1pm.

All attendees at camp need to be current HHPC members.

The closing date for applications is 31 May 2024

Payments and medical forms will be completed via horse events in this form as part of your application.

Costs

Fees for camp are:

Junior camp £270

Mini camp £170

There is a £25 discount for second and subsequent children attending either Minimus, Junior or Senior Camp. There has been a £10 per child included in the cost of each child this year to cover the cost of paramedics being in attendance throughout the week.  SIbling Discounts are eligable for siblings when a full priced application has been paid for the eldest child.

Communication

Communication will be via email and WhatsApp.  Please provide a number (up to 2 per child) for the HHPC Junior and Minimus WhatsApp group.  This will be both to communicate important information prior to and during camp as well as to send pictures during camp week.  It is IMPERATIVE we have a mobile number for emergencies.  Medical guidelines have recently changed, where it is advised that our on-hand volunteers, (albeit all first aid trained) should always try to gain permission from a guardian or parent before administering ANY medication from paracetamol to antihistamine, even with prior permission.  Please ensure we have a mobile number that we can reach you on, in any event, to ensure we can help your child, should we need to.

With this in mind, please remember that the parents organising and volunteering at camp ARE volunteers and are doing so at their own cost and time, please treat them with the respect they deserve, this mindset should be shown to the instructors too.

Help

Camp is a huge undertaking and can only be run with the help of parents.  All parents will be contacted and you will be allocated a job dependent on your availability.  This could involve setting up camp, stewarding a ride, providing lunch, collecting buns, distributing buns, checking ponies at lunchtime, day to day logistics and clearing up.

Camp set up will be on Sunday 21^st July 2024 at 10am.

On Thursday afternoon there will be the COMPULSORY camp break down which will involve taking down ropes, dressage arenas, loading jumps into trailers and returning them to the storage units.  When everything is cleared away and the DC’s have done a final check of the whole site will there be prize giving for everyone involved in camp.  EVERYONE IS EXPECTED TO HELP PLEASE.

Parking of lorries/ trailers.

We will provide additional information on arrival and departure times closer to the date.

Please make provision to leave lorries and trailers hitched up during the day so they can be used to tie ponies at breaks and lunchtime.

Daily Timetable – Monday 29th July to Thursday 1st August 2024.

Junior Camp

Arrive – 9.15-9.30

9.30 – Rides start

10.45 approx – Bun break

11.00 – Rides continue

12.00 – finish riding, settle ponies for lunchtime – hay and water

12.15 – lunch and activities.

1.15 – Tack up and get ready for afternoon activities

1.30 – Afternoon sessions

3.30 – End of day. Parents to collect, take children and ponies home.

Minimus Camp

Arrive – 9.15-9.30

9.30 – Rides start

10.45 – Bun break

11.00 – Rides continue

12.00 – Finish riding, settle ponies for lunchtime – hay and water

12.15 – All welcome to stay for lunch and lunchtime activity.

Lunch time

All Ponies to be untacked with hay and water.  There is no water on site so please bring water carriers for your pony.

Please provide children with a packed lunch and lots to drink. Please provide 2 refillable water bottles with them that can be topped up – one to be given to their steward for the day and the other one for lunchtime.

We will have a range of fun and educational activities taking place at lunchtime to entertain the children.

Kit List.

Please bring everything your child and pony would normally need during the day.

Rider.

Riding hat

Body Protector

HHPC T shirt/ jumper. NO HOODIES.

Jodhpurs – beige or blue

Jodhpur boots and chaps (if worn) or long boots

Long hair to be tied back or in hairnet.

Whip if needed.

Gloves

Wellington boots and coat if rain forecast

Sunscreen if sunny, sun hat/ baseball cap

2 refillable water bottles – named please.

Pony

Hay and haynet

Water and bucket – NB no water on site.

Headcollar and lead rope

Saddle, glrth and numnah – please check for wear and tear

Bridle – please check for wear and tear

Boots if worn

Studs if used

Neck strap

Fly repellent

Tack cleaning kit

Grooming kit

Waterproof rug in event of wet weather.

Fly rug if used

Please ensure everything is clearly marked.