TEDWORTH PARK POLO CLUB PONY CLUB FRIENDLY TOURNAMENT - HOSTED BY THE ROYAL ARTILLERY BRANCH
Royal Artillery
TEDWORTH PARK POLO CLUB PONY CLUB FRIENDLY TOURNAMENT - HOSTED BY THE ROYAL ARTILLERY BRANCH is being organised by RA Pony Club and the booking agent is Equine Bookings
Friendly tournament on grass for Jorrocks, JOPPS, HX, Surtees, Loriner/Rendell. Langford teams are also welcome to join the Loriner/Rendell section. Open to members of all club branches.
| Event Opens: | 05/08/2024 09:00 |
| Booking Closes: | 29/07/2024 23:00 |
| Withdrawal Date: | 29/07/2024 |
| Times Issued: |
03/08/2024 (not before 6pm)
(Emailed to Attendees by Organiser) |
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If possible we will run 2 sections of Surtees to accommodate different abilities. Apportioning teams to sections will be done by the organiser in conjunction with the Surtees section head.
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Langford teams may join this section but the tournament will be played in Loriner/Rendell format. Please note you are a Langford team in special requests.
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Withdrawal Date: 29/07/2024
In the event of a team entering a tournament and subsequently withdrawing, the expectation must be that the entry fee will not be refunded. However, in some situations some refund may be made at the discretion of the organiser.
In the event of insufficient entries, all entry money less a £1 admin fee per person will be refunded.
In the unfortunate situation of the event having to cancel 50% of your entry fee will be refunded, minus any Booking fees.In the event of insufficient entries, all entry money less a booking fee will be refunded
After the closing date please contact the event Organiser georgina@springoaklands.co.uk to make any changes
Before the closing date please login to your Horse Events Account and cancel your entry. If a refund is due this will be processed automatically. To withdraw after the closing date please contact the event Organiser georgina@springoaklands.co.uk
Tedworth Park
Tidworth
SP9 7AH
All entries should be made online using www.horse-events.co.uk. You will need your team members’ Pony Club membership numbers and Branch/Centres to enter. Horse and/or rider changes or class changes or to cancel your entry before the closing date can be done online by logging into your Horse Events account and editing your entry under the ‘edit event’ tab. IF YOU HAVE ANY DIFFICULTIES ENTERING ONLINE PLEASE DO NOT HESITATE TO CONTACT HORSE- EVENTS Email: Info@horse-events.co.uk Tel: 07962251696 not after 7pm. All entries are subject to a non-refundable booking fee as stated online. Entries may have to be limited and will be taken on a ‘first come’ basis The organisers reserve the right to amalgamate/alter classes if there are insufficient entries
After the closing date for entries, substitutions may only be made as per P.C. Polo Rules 2024. Please email your changes after the closing date to cjhitchman@me.com and cc:georgina@springoaklands.co.uk. Please note that the draw is issued on 3/8/24 and any substitutions after that will not show on the draw.
• To be run in accordance with Pony Club Polo Rules 2024
• Please ensure your members comply with eligibility and hat tagging rules and have a responsible adult present.
• Late entries may be accepted at the organiser’s discretion. Late Entry Surcharge: £20 per team, £5 per person
• Queries may only be raised via the Organiser by the DC or their appointee. Protests / objections will be managed as per Pony Club Polo Rules.
• Photographic Rights – competitors and their parents/guardians entering are deemed to have given permission for any photographic and/or film or TV footage taken of persons or horses/ponies taking part in Pony Club events to be used and published in any media whatsoever for editorial purposes, press information or advertising by or on behalf of the Pony Club and/or Official Sponsors of the Pony Club.
• A valid passport and vaccination record must accompany the horse/pony to this event and must be available for inspection if required by event officials. Vaccinations must be in accordance with the Pony Club Polo Rule Book 2024
Limited pony hire is available: Please email Tedworth Park Polo Club directly at info@tedworthparkpolo.com
Refreshments: Food & Drink Refreshments will be available throughout the course of the day courtesy of The Hub situated next to the Club House.
Additional Information We intend an approx 10am start and the programme will be run in the typical pony club polo format (however do check draw times). This is a Friendly tournament so players may enter teams that are not necessarily the teams that they will be playing with during the Qualifiers and Cowdray. Teams to be entered complete. If you are an individual wishing to find a team please contact your PC Polo Branch Manager in the first instance but if you don’t have one the organiser may be able to help. Prize giving will be at the end of play and the expectation is that all teams will stay for this. Should the weather be unsuitable to play on the grass, there is an arena we can use. There will be an information letter sent out with the draw and schedule. All dogs must be kept on leads at ALL times and ideally left at home.
LEGAL LIABILITY Save for death or personal injury caused by the negligence of the Organisers, or anyone for whom they are in law responsible, neither the Organisers of any event to which these rules apply, nor the Pony Club, nor any agent, employee or representative of these bodies, accepts any liability for any accident, loss, damage, injury or illness to horses, owners, riders, spectators, land, cars, their contents and accessories, or any other person or property whatsoever, whether caused by their negligence, breach of contract or in any other way whatsoever.
HEALTH, SAFETY & WELFARE:
The Organisers of this Event have taken reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective, everyone must take all reasonable precautions to avoid and prevent accidents occurring and must obey the instructions of the Organisers and all the Officials and Stewards.
