PC Polocrosse Arena Challenge 2025

Competitors and their parents/guardians have given permission for any photographic and/or film or TV footage taken of persons or horses/ponies taking part in Pony Club events to be used and published in any media whatsoever for editorial purposes, press information or advertising by or on behalf of the Pony Club and/or Official Sponsors of the Pony Club.

It is intended that each division will play 3 or 4 games of 3 chukkas and to run the tournament in sections.

If entry numbers permit, it is the intention of the organisers to try and split the divisions into “novice” and “experienced” sections to ensure that players play against players of a similar standard and have an enjoyable weekend.

The Lead Rein division will provisionally just run on Sunday the 27^th of April depending on entries.

Friday 3.00pm Camping grounds open

Saturday 8:00am Player and team representative briefing in campsite

9:00am Play commences

Sunday 9:00am Play commences

4:00pm Prize giving

Schedule is provisional and subject to change based on level of entries. Team list and order of play will be published in the week preceding the event.

Multi Horse

The Arena tournament will be run as a multi-horse tournament and players can change horses during and between games. This rule is purely in place to allow players to try out new horses and to accommodate horses that may have a lower level of fitness at the start of the season.

Venue rules

Please respect the venue and make sure you tidy up any litter or muck before you leave, both in the camping field and around the arena.

Please stay on the roads and DO NOT walk on the grass verges when going between the arena and the camping field.

Please DO NOT park on or too close to the footpath in the parkland camping area.

Please DO NOT ride in the arena on Friday evening.

Pony Club Membership – All players must be members of the Pony Club before entry.

Briefings – A representative from each team will be required to attend the Saturday morning briefing.

Saddlery, Equipment & Dress – Saddlery and dress should be in line with the current Pony Club Polocrosse rules so please ensure you are familiar with these. There will be a tack check for safety purposes of each team before their first game.

Hat Tagging – Only hats tagged with a current Pony Club, British Eventing or British Riding Club tag are approved for use during the tournament. The tournament umpire is authorised to tag hats.

Spurs Tags – Only players with a Spurs hat tag are permitted to wear spurs. Spurs must be in line with current PC Polocrosse Rules.

Player and Horse Turnout – Players and their horses are expected to be smartly turned out with matching team shirts and white jeans or white/cream jodhpurs/breeches. Horses’ tails should be plaited and put up.

First Aid – Paramedic(s) will be on site during the hours of play. The nearest hospital with an A&E department is Warwick Hospital, Lakin Road, Warwick, CV34 5BW.

Contact for details for first aid requirements outside hours of play is Iain Heaton 07799 360439

Horse Welfare – Any horse that a team or player wishes to withdraw must be inspected by the Horse Welfare Officer or Vet prior to substitution. Failure to comply will render the team in breach of the tournament rules and may lead to disqualification of the team from the competition.

Vaccinations – horses should be vaccinated for equine influenza in line with Pony Club vaccination rules. Please ensure you bring your horse’s passport and vaccination record as these may be asked for on arrival.

Vet – A vet will be on call during play.

Camping & Penning – Horses should be penned in properly constructed, electric pens with no more than two horses in any single pen. Camping and horse pens will be mixed but a separate area will be available for camping only. You are requested to arrive before midnight to reduce disruption to local residents. Thank you for your assistance in this area.

Vehicle Movements – There is to be no movement of vehicles after 10pm on Saturday in the camping areas, except in an emergency. People violating this rule may be banned from competing on Sunday.

Muck – All muck must be taken to muck heaps and all pens cleared before you leave as DBPC will charge for any un-cleared pens.

Dogs – DOGS MUST BE KEPT ON LEADS AT ALL TIMES DURING HOURS OF PLAY. Well-behaved/controlled dogs are welcome but must be kept in a lead when near the horses/play. Extendable leads must not be extended anywhere near the areas of play, practice or in the vicinity of horses. Please pick up after your dogs. Any loose dogs will be removed to the ‘pound’ and a £20 fee will be charged for their release.

Facilities – Facilities include flushing loos and showers.

Bar and Catering – The bistro will be open 08:00 – 17:00 Saturday and Sunday. The Millstone Hare opens for lunch 12:00 – 15:00, and then 18:00 – 23:00 for evening service on Friday and Saturday.

We recommend that people book a table for dinner – http://dbpoloclub.com/millstone-hare/.

Tournament Rules and Code of Conduct – Playing rules will be in accordance with UKPA Rulebook and the Code of Conducts as published in the Pony Club Health, Safety and Safeguarding rulebooks will apply.