Cotswold Vale Farmers Hunt Pony Club Individual & Team Show Jumping

Withdrawal Date: 04/02/2024

Refund minus an admin fee of £3.00 up until Withdrawal date. After the Withdrawal date only refund if replaced from the wait list.

In the unfortunate situation of the event having to cancel all entries will be refunded per class minus an admin fee of £3.00 (Booking fees are non refundable)

After the closing date please contact the event Organiser eloisechugg@hotmail.com to make any changes

Before the closing date please login to your Horse Events Account and cancel your entry. If a refund is due this will be processed automatically. To withdraw after the closing date please contact the event Organiser eloisechugg@hotmail.com

CLASSES OPEN TO RIDERS OF ALL AGES, HORSES & PONIES MUST BE 5 YEARS OR OLDER

PRE-ENTRY ONLY at www.horse-events.co.uk Entries Close at midnight on Sunday 4th February or earlier if classes are full.
Start Times will be available at www.horse-events.co.uk from Friday 9th February (Evening) and will include course walk times.
PHOTOGRAPHER: TOP SHOTS www.topshots.org.uk
Please help support our club & bring plenty of change for our fantastic Raffle and sweetie stall!

RULES OF ENTRY

1. Classes where declared are open to teams of 3 or 4 members (best 3 scores count).Team members
will also be judged as individuals. The whole team will ride one after the other. No competitor
may ride more than one horse or pony in each team. No horse/pony may jump in more than three
classes.
2. TEAM MANAGERS Please submit your team names/members to the Event Secretary at the email
above no later than the closing date. Individual entrants will be put into teams wherever possible.
Please print your number(s) pre arrival and wear either a number bib or bridle or saddle cloth number
on each side and put one in the front of the lorry/car for the gate steward to see clearly. Competitor
numbers MUST always be visible whilst mounted.
3. Due to Health and Safety regulations, all competitors will be judged under Pony Club rules and it is
the competitors’ responsibility to familiarize themselves with these rules. All competitors will have a tack
check before competing.
4. Neither the CVFH PC, Hartpury University nor any person acting on their behalf can accept any
responsibility for any loss, damage or accident or injury to horse, pony, rider or anyone attending this
event. The organisers have taken all reasonable precautions to ensure the health and safety of
everyone present. For those measures to be effective, everyone must take all reasonable precautions
to avoid and prevent accidents occurring and must obey the instructions of the organisers and
officials.
5. First Aid Cover will be provided.
6. All non pony club competitors are not covered by the Pony Club insurance and must have their own
third party cover. The Cotswold Vale Farmers Hunt Branch of the Pony Club and the organisers of this
event are not legally responsible for non-members and their insurance will not cover them
7. No horses are to be left tied up and unattended outside lorries and trailers on the college premises.
8. The organisers reserve the right to refuse entry, cancel a class withhold a prize, or disqualify a
competitor for any reason they see fit.
9. Objections must be lodged with the Secretary with a deposit of £25.00 within 10 minutes of the close
of the class. The deposit may be forfeited
10. Horses and ponies must be 5yrs of age or over. PASSPORTS must be shown on the gate.
Horses/ponies will not be allowed to compete without their passport with valid flu vaccinations with a
booster within the last 12 months of the date of the competition. No horse/pony may have had a
vaccination within 7 days of the competition A horse with a non-compliant passport will NOT be allowed
to compete and there will be no refund of entry.
11. Tack and equipment for Pony Club members and horses should be as in the Pony Club Rules for
Show-jumping 2023. Rules available on the main Pony Club website.
HAT RULE 2023: – “Hats MUST be fitted with a pink Pony Club, British Eventing (BE) or British Riding
Club (BRC) hat tag. Please have your hat checked and tagged by your DC before attending the
competition. Hat checks and tagging can be carried out onsite with a donation to the CVFHPC, please see
the secretary. The Pony Club reserves the right to randomly spot check any hat regardless of whether it is
already tagged.
Tagging indicates that a hat meets the accepted standards. No check of the fit and condition of the hat is
implied. It is considered to be the responsibility of the Member’s parent(s)/guardian(s) to ensure that their
child’s hat complies with the required standards and is tagged before they go to any Pony Club event.
They are also responsible for ensuring that the manufacturer’s guidelines with regard to fit and
replacement are followed.
BODY PROTECTOR RULE 2024-The Pony Club follows the British Equestrian Standards for Body
Protectors. If a Body protector is worn for any Pony Club activity it must meet the BETA
2018 Level 3 standard (blue and black label) – see left. From 1st January 2024 only
body protectors that meet BETA 2018 Level 3 standard (blue and black label) are to
be used.
12. If the show is cancelled due to circumstances beyond our control including due to Covid-19, entry
fees will be refunded minus the booking fee. Withdrawals must be made before the closing date of the
competition which is midnight on Sunday 4th February. If withdrawing after the closing date a valid
vet/medical certificate must be produced to qualify for a refund. ALL Withdrawals must be registered by
email to: info@horse-events.co.uk. Refunds exclude the booking fee
13. The Judges’/Organisers’ decision is final and must be respected.
14. Raising funds for CVFHPC (a registered Charity, number 1050146)

Additional Rules and Practices

These Conditions are subject to change

● On arrival: Please print an additional number(s) pre arrival and put one in the front of the lorry/car for the
gate steward to see clearly. Please park at least 5m away from the next lorry, YOU DO NOT NEED TO
DECLARE – JUST ENSURE YOU ARRIVE AT THE WARM-UP ARENA AT LEAST 15 MINS BEFORE
YOUR GIVEN TIME, failure to do so many result in you not be able to compete.
● The number of Competitors in the warmup will be limited. Competitors may only enter the warm-up area
on permission of the Steward and then will be sent to the holding arena inside and next to the
International Arena in running order. – there will be a steward to do the jumps in the jump warm-up
COMPETITORS MUST NOT GO ACROSS TO THE INTERNATIONAL ARENA WITHOUT
PERMISSION OF THE WARM-UP STEWARD. One support person per competitor will be permitted to
be in the collecting rings and warm-up areas with their respective competitor. The support person
should move up into the Gallery to watch the competitor’s round.
● Failure to follow these rules-you will be asked to leave the site and riders eliminated from the competition
and no refund given.
Additional Information from Horse Events
● If you would like to edit your horse or rider details before the closing date of the event please
login to your Horse Events account and edit your booking under the ‘MY BOOKING’ Tab
● If you would like to change the class please email info@horse-events.co.uk and if there is
space available we will do this for you.
● For ALL changes of horse and rider substitutions after the closing date there is a £5 charge
please fill out the following form online at: https://www.horse-events.co.uk/rider-horsesubstitutions-form/
● All entries are subject to a non-refundable booking fee which will be stated online on a per
class basis